Minutes form Abbewood Homeowners Association Homeowners Meeting June 10, 2024

 

Date: Location: Attendees: Board:

Abbewood Homeowners Association Homeowners Meeting Minutes

Date:     Monday, June 10, 2024
Location:    Hazardville United Methodist Church
Attendees:    25 Households and 0 proxies
Board:    Steve Fletcher, Tom Emrich, Bill Noyes, Bill Kiner, Linda Samoncik

Meeting was called to order at 6:05 pm by Steve Fletcher 

Introduction of new members: Gail Bickley (2 Chatfield)

Chris Tomkunes from Beebe Landscaping

• Landscaping
• Irrigation
• Winter Services
• Issues (Bill Noyes documented details):
• Homeowners were reminded to contact Bill Noyes or Steve Fletcher with issues; do not contact Beebe directly
• Homeowners want communication of upcoming services (mulching, weed control, trimming, etc.)
• Bittersweet overgrowth
• Some lawn areas in need of attention (spotty grass, etc.)
• Stop blowing grass clippings, Spring & Fall clean-up waste into the woods

Review of minutes from June 13, 2023 Homeowners Meeting
Motion to accept made by Joe Fallon , seconded by Gail Ricci; motion passed

Tom Emrich presented the Treasurer’s Report

• 2023-24 budget $136,463; fiscal year-end estimate $126,684

• Under budget $9,779, mostly due to under-budget Winter Services, offset by 

  over-budget tree work

• 2024-25 budget $140,356 which reflects an estimated 10% price increase for 

  Beebe (actual increase could be higher)

• Other landscaping companies have been asked to provide proposals, which will 

  be reviewed and compared when received
• Due to landscaping and winter services cost increase, there is a need toincrease the $360 monthly common fee by $10 to $370, starting with the July 2024 payment ($370 equals $265 for the operating budget plus $25 for reserve savings plus $80 for the RDC program) 

• Estimated Year-End Balances for 6/30/2024

○  Checking: $20,263

○  Reserve Savings: $42,484

○  RDC Savings: $39,562

○  RDC CD 2165: $151,919

○  RDC CD 4526: $127,274

○  RDC Program Total: $318,755

• RDC year 3 of the 7-year forecast presented at the 2021-22 Homeowners Meeting. However, inflation has severely impacted the RDC Program. The construction company advises their 2020 estimate must increase 25-30% due to inflation. We will monitor the economy and adjust our future accordingly.

• Discussion followed 

• Ballots counted by Gail Ricci and Ann Emrich 

• Budget (25 votes) passed unanimously 

• Questions: None

• Election Results:

• Nominations for 1 board position accepted from the floor Nominations were: Guy Bourassa
• Joe Fallon moved nominations be closed; seconded by Bill Kiner
• Discussion followed
• Results: Guy Bourassa re-elected to board unanimously

Old Business: None

New Business:

• ●  Survey results

• ●  Blog (new communication tool)

• ●  TLC program (powerwashing, roof cleaning, etc.)

• ●  Abbe Road sidewalks (unrelated to Abbewood)

• ●  Board to discuss safety on Abbewood streets (e.g., white lines, speed bumps)

• ●  Enhancement of street signs

  Motion to adjourn made by Penny Gates, seconded by Linda Bouffard; motion passed; meeting adjourned at 7:15 pm

  Respectfully submitted by Linda Samoncik